Invoice in Spanish – How to Create Bilingual Invoices Easily with Invozee
Published: November 7, 2025
Summary: You may need to invoice clients in Spanish for cross-border projects, travel, or local compliance. This guide explains the key Spanish fields, shows a clean example layout, and compares English and Spanish labels side by side. You will also see how to create a bilingual invoice PDF online with Invozee in a few minutes.
What a Spanish invoice includes
A Spanish invoice is a standard commercial document, called factura. It lists your business details, client information, itemized services, taxes, and the amount due. If you trade in regions with VAT or IVA, the tax label may appear as IVA, and you may include a tax ID such as NIF or CIF depending on country rules. If you work with international clients, a bilingual layout can reduce confusion and speed up payment.
English vs Spanish invoice fields
Use this quick map to label your bilingual invoice correctly. You can place the English label in brackets next to the Spanish label or display two columns when needed.
| English | Spanish | Notes |
|---|---|---|
| Invoice | Factura | Document title |
| Invoice Number | Número de Factura | Use a consistent numbering pattern |
| Date | Fecha | Issue date |
| Due Date | Vencimiento | Payment deadline |
| Bill To | Cliente | Customer details |
| Ship To | Enviar a | Optional for goods |
| Description | Descripción | Service or item name |
| Quantity | Cantidad | Units or hours |
| Rate | Precio | Unit price |
| Amount | Importe | Line total |
| Tax | Impuestos / IVA | VAT or sales tax |
| Subtotal | Subtotal | Before tax and discounts |
| Discount | Descuento | Optional |
| Total | Total | Amount due |
| Payment Terms | Términos de Pago | Example, Net 30 |
| Notes | Notas | Friendly reminders or details |
Spanish invoice example layout
Below is a simple HTML layout that mirrors how a Spanish invoice looks when you export it as a PDF. You can adapt these labels within Invozee.
| Factura | |||
|---|---|---|---|
| Número de Factura: 2025-001 | Fecha: 2025-11-07 | Vencimiento: 2025-11-30 | |
| Proveedor: Estudio Creativo ABC, NIF X1234567 | Cliente: Compañía Ejemplo, CIF Y7654321 | ||
| Descripción | Cantidad | Precio | Importe |
| Diseño de logotipo | 1 | €500,00 | €500,00 |
| Manual de marca | 1 | €300,00 | €300,00 |
| Subtotal | €800,00 | ||
| IVA 21% | €168,00 | ||
| Total | €968,00 | ||
How to create a Spanish or bilingual invoice with Invozee
- Open Invozee and choose the currency and payment terms.
- Enter your business and client details, add tax IDs where relevant.
- Replace field labels with Spanish text or add bilingual labels in brackets.
- Add line items, confirm taxes, and preview the design.
- Download the PDF and send it to your client, then record the payment when it arrives.
Helpful internal guides
To structure invoices the right way, see How to Create an Invoice for Freelancers, review Top 5 Free Invoice Templates for 2025, and clear up confusion with Invoice vs Receipt.
Tools that complement your workflow
For content formatting ideas, take a look at FormatPilot. For due date tracking and reminders, try DueSignal. Use these alongside Invozee for a smooth invoicing process from estimate to payment.
Frequently asked questions
Can I mix English and Spanish on the same invoice
Yes. A bilingual layout can reduce misunderstandings and speed up approvals. You can keep Spanish labels as primary and put English in brackets.
Do I need a specific tax field for Spain or Latin America
Use IVA for VAT in Spain and the appropriate tax label for your country. Include your tax ID, and your client tax ID if required.
Is a proforma invoice the same as a factura
No. A proforma is a preliminary estimate. A factura is the final invoice that requests payment. You can convert your proforma to a factura after approval.
Final thoughts
Clear labels, accurate taxes, and a clean PDF help clients pay on time. With Invozee you can create a Spanish or bilingual invoice in minutes. Enter your details once, save the layout, and reuse it for the next job.
Create your Spanish invoice now with Invozee. It is fast, free, and reliable for freelancers and small businesses.